Slide 1

Slide notes: We will now look at how the Purchase Order numbering can be set up to generate Purchase Order Numbers as we wish to design them.

Slide 2

Slide notes: We choose 'PO Control'.

Slide 3

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Slide 4

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Slide 5

Slide notes: The primary numbering method options include 'no prefix', or a Department selected by the User, or a selection by the User from a listed Series.

Slide 6

Slide notes: It is optional to include any of Year, Month and Day in the automatic Purchase Order Number.

Slide 7

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Slide 8

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Slide 9

Slide notes: The Series Detail is only specified if the primary Numbering Method is set to 'Series', otherwise there is no need to provide this information. The purpose of the Series is to list any kind of differentiation for Purchase Order Numbers other than the Department of origination. For example, if we want to use Divisions or some other sort of differentiation.

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Slide 11

Slide notes: For Goods Received Voucher numbers, there are 3 choices. The 'Forced Capture' option is standard Accounting practice, and will force the User to capture the Supplier Delivery Note number. The 'Next Number' option gives the User a default GRV number automatically, but allows editing. The last option also gives the User a default GRV number, and in this case it is based on the Purchase Order number, with the next sequential GRV number for the Purchase Order as a suffix.

Slide 12

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