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In this session we are working with Business Profiles and we are specifically working with the Journal Processing Business Profile.

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In the Journal Processing Module I have various Journal options associated with different Business Modules in the system.

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For example if I choose Ledger Journals, I then get a list of available Journals

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That I may process for this Business Module

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And then again, if I choose Debtors

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Accounts Receivable, then I get a different list of Journal options that I have for this Business Module.

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Now where do these options come from?

They come from my Journals Processing Business Profile.

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If I should choose Journal Reversals here

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Then what I am able to do here

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Will be guided by my Journal Business Processing Profile.

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So now let us go and have a look at the Journal Business Profile.

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So I go to Access Profiles

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I choose User Master Options

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Maintain User

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Recall the User whose Profiles I want to work with

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And choose Business Profiles

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And then I choose the Journal Profile

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Now on this Journal Profile I have a lot of entries already.

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So what I am going to do here, is

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I am going to delete these

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I am going to delete them all and then we can see how we put it together.

But before we do that we look at some other aspects first.

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Process Auto Reversing Multi Journals

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This switch needs to be ON for the user specifically to be allowed to process Self Reversing or Auto Reversing Multi Journals and then in terms of Journal Reversals

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If the user was not allowed to perform any Reversals of Standard Journals, then it would be on that switch.

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If the user is allowed to Reverse his or her own Journals, in the current period only, then it would be that option.

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This option will allow me to Reverse my own Standard Journals in any open period.

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And this option will allow me to Reverse my own or anybody else’s Standard Journals, but only in the Current Period.

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And finally the last option will allow me to reverse any kind of Standard Journals.

My own or another user’s in any open period.

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So I am now going to proceed with the Journal types

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These are selected by Module

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So for the Ledger the system will list all the available Journals.

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And if I am allowed to do them all, I will simply select them all.

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Alternatively one would pick the specific Journals that this user is allowed to process.

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In my case I am just taking them all.

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So I am just running through these

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And selecting all the Journals

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And I do it for each of the modules listed here.

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Select All

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Receivables All

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Payables All

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Job Costing All

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Now note this one in Accounting Controls

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This one is a designer transaction and this should only be available to Support Staff.

This transaction is very powerful, bypasses many validations that apply to other Journals, and it is basically used to manipulate the system in one way or another.

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So this is not a typical Journal that we would give to all the users or to just any user.

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Select Journal Types Law and Legal

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Now of course we would only use this in a Law practice setup

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In other set ups we would not include that particular Module.

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Now when I Save this, then this Journal Profile is complete.

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And of course the Business Profile applies only in this particular Data Mart.

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So now when I go to Journal Processing, it means that if I choose Reversals, because my setting allows me to Reverse any Standard Journals in any period, I will be able to do it with this particular screen.

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And other than that, for each of these Modules, the system will list the various options that I have.

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So that is our Journal Processing Business profile.